Plant and Machinery Register

Purpose. The controlled list of every item of plant across the three sites, its risk assessment, inspection and service schedule, and authorised operators.

1.Purpose

The register records every machine, lifting device, vehicle, compressor, spray booth and extraction system owned or hired by the business. It exists so that every item has a current risk assessment, is inspected and serviced on time, and is operated only by trained workers. The live data is kept in the plant and machinery system; this document explains how the register is kept.

2.What is registered

All fixed and portable powered plant, including static woodworking machines, the CNC machining centre, edge banders, the glass toughening furnace, cutting tables, edging machines, cranes and vacuum lifters, forklifts, trucks, compressors, the spray booth and the dust extraction system. Hand-held power tools are covered by a separate electrical test and tag list.

3.Register fields

Each entry must show the asset number, description, make and model, location, date of last risk assessment, inspection frequency, last and next service dates, current status and the authorised operator list. Any item with a status other than In service must display a tag stating why.

• Asset number and description
• Location and department
• Risk assessment date
• Inspection and service frequency
• Last and next service
• Status and authorised operators

4.Inspections and servicing

Daily pre-start checks are recorded on machine cards. Weekly inspections of extraction, guarding and lifting equipment are recorded by the supervisor. Scheduled services are carried out by the contracted service provider or the maintenance fitter and recorded against the asset. Statutory inspections of the forklift, cranes and pressure vessels are recorded with the certificate date.

5.Out of service

Plant found to be unsafe must be isolated, tagged out and its status changed to Out of service on the day the fault is found. It must not be returned to service until the repair is recorded and the supervisor confirms the guarding and controls are correct.

6.Review

The Quality and Safety Manager reviews the register quarterly, confirms every risk assessment is under three years old, and reports overdue services to the management meeting.