Materials Requisition and Purchase Request Form
v1.6
Purpose. Used by supervisors and tradespeople to draw board, timber, hardware, fabric, foam, glass and consumables from stores for a job, or to request a purchase when stock is not held.
1.When to use this form
Complete a requisition for every job at least three working days before the scheduled production start, and for any consumable that is running low. One form per job order number. Stores will pick the items, update the materials and stock register and place the items in the job bay.
2.Job details
Enter the job order number, the department and the date the materials are needed. Materials will not be issued without a valid job order number unless the request is for general consumables approved by the supervisor.
3.Items
List each item with the stock code from the register where one exists, the description, colour or finish, size, and quantity. For board, give sheet size and thickness. For fabric and leather, give the pattern, colour and metres or hides. For glass, give thickness, type and processing required.
4.Purchase requests
If an item is not held in stock, tick the purchase request box and name the preferred supplier if known. Purchases over the supervisor's limit must be approved by the Quality and Safety Manager before the order is placed.
5.Approval
The supervisor signs the form to approve the requisition. Stores signs and dates when the items are issued and records any shortfall so the supervisor can adjust the schedule.